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PMI Shield BOARD MEMBER ACCESS

Board Member Access

Log in to the BOARD MEMBER PORTAL to do any of the following:

  • Board Meeting Information
  • Legal Documents
  • Financial Documents
  • Homeowner list
  • Outstanding work orders/service requests
  • Compliance Reports
  • Violation Reports
  • Architectural Review Information
  • Maintenance Requests
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Enhancing the Value of Your Community

PMI's main priority is to help increase the value of your community. Our managerial staff provides a variety of ways to help your Association achieve this goal. We assist Association Board Members and Homeowners in the management of their community with a primary purpose of protecting and enhancing the property values of the community.

To better understand PMI’s role in your community, take a look at what PMI can help with and what the Board will manage.

What PMI does to help you keep your community running smoothly.

  • Manage homeowner communication
  • Oversee Subcontractors
  • Obtain bids for subcontractor Service
  • Bill and collect assessments for your Association
  • Provide a simple payment center
  • Enforce Community Rules and Covenants
  • Provide financial statements and reports
  • Serving in an advisory role with the Board of Directors

What the Board does.

  • Make important decisions. Your board makes all the decisions for your community and we assist to implement those decisions.
  • Provide vendor services. We help manage these services.
  • Resolve neighbor to neighbor disputes.

It is not uncommon for our role and authority to be misunderstood by members of the community. It is helpful to keep in mind that associations are governed by their own set of documents called covenants and bylaws and the elected board members enforce the documents in an effort to represent the needs of the whole community.

Board Members Frequently Asked Questions

  • How much are your management fees?

    The needs of every association are so different, that is why we cater our services to our clients specific needs. Our pricing is based off of the scope of work for your community.

  • What is included in the financial summary and how often are they provided to the Board for review?

    On the 15th of every month you will receive a full financial report for the previous month, and YTD reporting. These reports include Profit and Loss statements, Balance Sheets, Delinquency reports, Bank Reconciliations, Bank statements.

  • Does your company assist in the facilitating of annual audits and tax preparation?

    Yes. We will provide the association’s CPA with the proper documentation for them to file for the association. PMI does not file the tax reporting.

  • What is your process for collection of delinquent homeowner accounts?

    When PMI takes over a new association we work hand in hand with the Board of Directors to determine which delinquent accounts we should pursue. Once the accounts are determined, we will communicate with the owner and they can either pay off their account, or set up a payment plan. If they do not comply with our attempts then they will be handed off to a collection attorney for filing of a lien and collection of funds. PMI will maintain constant contact with the Board of Directors through this entire process. It is your community, we are simply here to guide and follow through with your direction.

  • What process do you have in place to mitigate the impact to the Association in the event that a manger leaves your company?

    Each PMI office is independently owned and through the PMI system we have ways to mitigate these situations should they arise. PMI is also headquartered in Salt Lake City, Utah where all of the association’s information is stored. As a member of a community managed by PMI you can rest assured that your information and data will be stored in multiple locations and you will have access to it at any time should something happen to your manager or local office.

  • What assessment payment options does PMI provide to owners?

    Communities being served by PMI have a variety of payment options. Homeowners can pay by check, online via the portal, Bill Pay, the lockbox system, or by Credit Card.

  • Is your company a member of any industry organizations?

    Yes. PMI is a member of the Community Associations Institute. A global organization dedicated to educating, training and keeping our company up-to-date with the latest trends and legal changes in every state.